FOI Request 2186 - Temporary Staff

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FOI Requests in 2010

Written by FOI Lead

Case Number	2186
Request Date	13/10/2010

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Details of the Request

Total Number of Bookings per job type is doctors, nurses, admin etc for each month both permanent and on temp basis.
Total Cost for temp staff per job type ie doctors, nurses admin paid to Agencies.
Total paid for each agency for each job type, ie doctors, nurses etc.
Number of staff employed by the Trust to manage the allocation of temp staff supplied by the agencies and the total cost of staff for each section.
Type of software used to manage temp & permanent job vacancies and/ or staff within wards/depts.?
Please split down to both temp and permanent staff numbers.
Who provided the software?
How much did it the software initially cost?
Please give a fully break-down of costs.
Costs associated with the software, in terms on purchase of software, training, monthly maintenance, for each user license and any other costs associated with each software.
What Service Level Agreement (SLA) is in place with the software provider and when is it renewed?

Completion Date

01/12/2010

Details of the Response

Thank you for your request to Ashford and St. Peter's Hospitals NHS Trust regarding Agency Staff Supplied and Rostering Software.

The following response has been collated by the Trust's Head of Workforce Intelligence.

Can you please give me a full breakdown of Temporary Agency Staff Supplied & Rostering Software over the last 24 Months, on a month by month basis

Total Number of Bookings per job type is doctors, nurses, admin etc for each month both permanent and on temp basis

See table 1

Total Cost for temp staff per job type ie doctors, nurses admin paid to Agencies

Total cost of temps for nursing, 08/09	£831,795
Total cost of temps for nursing, 09/10	£229,068
Total cost of temps for doctors 08/09	£940,444
Total cost of temps for doctors 09/10	£1,786,499
Total cost of temps for admin 08/09	£899,842
Total cost of temps for admin 09/10	£801,553

Total paid for each agency for each job type, ie doctors, nurses etc

See table 2 and table 3
Number of staff employed by the Trust to manage the allocation of temp staff supplied by the agencies and the total cost of staff for each section

0.2 Whole time equivalent/ cost £10572
Type of software used to manage temp & permanent job vacancies and/or staff within wards/depts.? Please split down to both temp and permanent staff numbers

Job vacancies advertised on NHS jobs, candidates processed in ESR (Electronic Staff Record).

HealthRoster software used to book temporary staff and for rostering substantive nursing & midwifery staff
Who provided the software?

NHS Jobs provided by NHS Employers

ESR provided by McKesson software via NHS

HealthRoster provided by Allocate Software plc
How much did it the software initially cost?

Exempt under Section 43 of the FOI Act as it relates to commercially sensitive information and could result in Breach of confidence with the supplier
Please give a fully break-down of costs

Exempt under Section 43 of the FOI Act as it relates to commercially sensitive information and could result in Breach of confidence with the supplier
Costs associated with the software, in terms on purchase of software, training, monthly maintenance, for each user license and any other costs associated with each software

Exempt under Section 43 of the FOI Act as it relates to commercially sensitive information and could result in Breach of confidence with the supplier
What Service Level Agreement (SLA) is in place with the software provider and when is it renewed?

SLA as part of contract. To be renewed November 2010
Who is responsible for Purchased of new Software in each dept or Trust?

Purchase of software is led by a senior member of each department, working closely with IT, Procurement and stakeholders/users of the proposed software. A Business case would usually be approved at Trust board level.
What Wards/Dept uses software to manage staff rotas and which do not use any software to manage rotas?

Healthroster software is used to manage staff rotas for all nursing & midwifery staff.
Total number of staff that is required to manage per ward/dept?

Use of the rostering software is an integral part of ward manager’s role. There are no staff dedicated to rostering alone.
Is it the software compatible with your payroll and ESR systems?

Yes
What type of Payroll Systems is being used?

Electronic Staff Record (ESR)
Total number of payroll in payroll?

7.7 Whole time equivalent