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FOI Request 2349 - Requests for Information
Written by FOI Lead   

Case Number 2349
Request Date 25/05/2011

Details of the Request


  • The form used by your Trust that police must complete in order to request confidential medical information under s29 of the Data Protection Act 1998.
  • All local guidance and policy documents available for the member of staff that will be making the decision whether to disclose under s29 (I do not need the NHS Code of Confidentiality just local policy documents).
  • A list of the roles/officers that these policy guidance documents are circulated to (eg all staff, only senior management etc) Any information/statistics that are maintained by the Trust regarding requests made by police for access to confidential information without patient consent under the provisions of s29 of the Data Protection Act 1998. (please provide statistics for the last 3 years if possible.
  • Any information/statistics maintained regarding numbers of requests granted and refused. (Please provide statistics for the last 3 years if possible).
  • Any information/statistics regarding why requests were granted/refused (eg not in public interest etc) – please provide information for the last 3 years if possible.
  • Please indicate whether all requests were considered by the Caldicott Guardian. If not can you please provide the title/role of the person making the decision and the number of decisions they made.

Completion Date 12/07/2011


Details of the Response

Thank you for your request to Ashford and St. Peter’s Hospitals NHS Trust regarding Data Protection.
  1. The form used by your Trust that police must complete in order to request confidential medical information under s29 of the Data Protection Act 1998.

    Ashford & St Peter's Hospitals NHS Foundation Trust do not use a form but the police must put all requests for confidential medical information in writing.
     
  2. All local guidance and policy documents available for the member of staff that will be making the decision whether to disclose under s29 (I do not need the NHS Code of Confidentiality just local policy documents).

    http://www.ashfordstpeters.org.uk/organisational/302-organisational/1426-guidance-for-dealing-with-police-and-other-public-bodies Section 4.1

    Guidance on requests for information by Police is also to be included in the Subject Access Policy/Procedure which is currently being updated.
     
  3. A list of the roles/officers that these policy guidance documents are circulated to (eg all staff, only senior management etc)

    Polices and procedures are published on our Trust Intranet to provide guidance to all members of staff. Staff must also undertake mandatory Information Governance Training which covers the Data Protection Act and how to deal with a Subject Access Request.
     
  4. Any information/statistics that are maintained by the Trust regarding requests made by police for access to confidential information without patient consent under the provisions of s29 of the Data Protection Act 1998. (please provide statistics for the last 3 years if possible)

    All Subject Access Requests are documented in detail however we do not have the necessary reporting functions to specify information in this way
     
  5. Any information/statistics maintained regarding numbers of requests granted and refused. (please provide statistics for the last 3 years if possible)

    All Subject Access Requests are documented in detail however we do not have the necessary reporting functions to specify information in this way
     
  6. Any information/statistics regarding why requests were granted/refused (eg not in public interest etc) – please provide information for the last 3 years if possible.

    All Subject Access Requests are documented in detail however we do not have the necessary reporting functions to specify information in this way
     
  7. Please indicate whether all requests were considered by the Caldicott Guardian. If not can you please provide the title/role of the person making the decision and the number of decisions they made.

    All Subject Access Requests are considered by an appropriate clinical staff member before release.
     


Last Updated ( Wednesday, 10 August 2011 13:13 )