Important information regarding Public Board meetings during the COVID-19 pandemic

In respect of the restrictions introduced by the Government to limit the spread of COVID-19, face-to-face meetings involving members of the public cannot take place; during this period of heightened pressure on NHS Trusts, agendas for our Board meetings will also be streamlined to the most critical business.

The Trust is committed to maintaining transparency and accountability to the public during this period and we will continue to publish the papers for our public Board meetings on our website and welcome questions from the public This email address is being protected from spambots. You need JavaScript enabled to view it..

We will publish answers to any questions from members of the public as soon after the board meeting as practicable.

Liz Davies
Corporate Affairs Manager / Board Secretary


Our Next Meeting

The next meeting will be on the 30th September 2021 at St Peter's Hospital (via Microsoft Teams) - 10:30am to 1:30pm.

Members of the public that wish to join the online meeting should email This email address is being protected from spambots. You need JavaScript enabled to view it. to receive an email with their invite details.

The agenda and supporting documentation will be published on these pages.


Location of board meetings

Trust Board meetings are held at both our Ashford and St Peter’s Hospitals sites. However, these may be held via Microsoft Teams to support social distancing (see above).

Ashford Hospital
London Road, Ashford, Surrey, TW15 3AA
St Peter’s Hospital
Guildford Road, Chertsey, Surrey, KT16 0PZ


We welcome your question in advance of the board meetings so that we can give you a more thorough and detailed response.

Should you have any questions you wish to ask the Board please email them to us no later than 48 hours before the meeting takes place.

To ask your question, please email: This email address is being protected from spambots. You need JavaScript enabled to view it.


Publication of meeting papers

The papers for the board meetings will be published the Monday before the meeting is due to take place.


Trust Board Meeting Timetable

Future meetings:

  • 30th September 2021, MS Teams
  • 2nd December 2021, MS Teams


Confidential and Public Board Papers

The Board has previously agreed that it wishes to meet in public. The Board however noted that there would always be times when matters need to be discussed in a closed session, where the public could not attend.

In the spirit of openness the Board details below the typical matters which will be discussed in closed session.

  • any documents pertaining to litigation or potential litigation;
  • anything that is potentially commercially sensitive (as well as commercially confidential) for either the Trust or a third party;
  • any matter concerning an individual patient or member of staff;
  • anything relating to data that may be adjudged "protected" under the Data Protection Act 1998 (DPA);
  • Documents that may be exempt from disclosure under the Freedom of Information Act 2000.

Specific confidential items for example would include Serious Untoward Incidents (SUIs) and contracting/tendering reports.


Trust Board Documentation

You can download the minutes and documentation of previous meetings below:

    July 2021
May 2021
April 2021
Video - Part One
Video - Part Two
Jan 2021
Nov 2020
Video - Part One
Video - Part Two
Oct 2020
Video - Part One
Video - Part Two
Jul 2020
May 2020
Video - Part One
Video - Part Two
Mar 2020
Jan 2020 Nov 2019 Oct 2019 Sep 2019
Jul 2019 Jun 2019 May 2019 Apr 2019 Mar 2019
Jan 2019 Nov 2018 Oct 2018 Sep 2018 Jul 2018
June 2018 May 2018 Apr 2018 Mar 2018 Jan 2018
Nov 2017 Oct 2017 Sep 2017 Jul 2017 Jun 2017
May 2017 Apr 2017 Mar 2017 Jan 2017 Nov 2016
Oct 2016 Sep 2016 Jul 2016 Jun 2016 May 2016
Apr 2016 Mar 2016 Jan 2016 Nov 2015 Oct 2015
Sep 2015 Jul 2015 Jun 2015 May 2015 Apr 2015
Mar 2015 Jan 2015 Nov 2014  Oct 2014 Sep 2014
July 2014 June 2014 May 2014   May 2014 Mar 2014
Jan 2014 Nov 2013 Oct 2013 Sep 2013 Jul 2013
Jun 2013 May 2013 Apr 2013 Mar 2013 Jan 2013


Please visit our archive pages for documents from board meetings before 2013.


Trust Board Register of Interests