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If an individual wishes to access their confidential Occupational Health records they can do this in two ways;


1 - In Person - by prior arrangement with Occupational Health.

If an individual wishes to attend the Occupational Health department in person to collect a copy of their Occupational Health records, the individual will need to contact the department in advance via telephone number 01932 722404 and arrange a suitably convenient time to collect their OH records.

They also need to ensure they bring photographic identification with them, e.g. passport, photo driving licence or Trust photo ID badge.


2 - By Letter

If an individual wishes to send a letter to Occupational Health requesting a copy of their Occupational Health records they need to ensure their letter contains the following information:

  • Full name, including any previously used names
  • Date of birth
  • Correspondence address for OH records to be sent to
  • Organisation they work for (employer)
  • Job Title (post)
  • Written signature which acts as consent

The letter should be dated with a clear statement of what they are requesting e.g. immunisation records or full Occupational Health records.

All written request should be sent to:

Occupational Health Department,
1st Floor Chertsey House,
St. Peters Hospital,
Guildford Road,
KT16 0PZ.


Written request for copies of Occupational Health records will be processed within 21 days of receiving the letter to the Occupational Health department.